Kelly Services Procurement Technician III in Anchorage, Alaska

Job Description

Summary

This position is responsible for performing daily accounts payable and procurement functions, month- end procedures and various procurement duties. The Procurement Payables Clerk ensures the proper approval, and documentation of all purchase requests and high volume deadline driven accounts payable invoicing. The successful candidate will be able to demonstrate understanding of accounts payable and procurement functions, strong time management and excellent communication skills.

Essential Duties and Responsibilities

  • Review of subcontractor certified payroll reports and preparation for submission to clients.

  • Set up vendors with the knowledge of 1099-Misc IRS guidelines

  • Timely client invoicing and accounts receivable follow-up.

  • Work closely with project management to maintain accurate job-cost records, contract billing, job budgets, change orders and percentage of completion of job tasks.

  • Coordination and processing of all accounts payable including reviewing incoming accounts payable invoices and statements for accuracy and proper authorization/approval.

  • Assist in preparing control documents for use in reconciling one or more of the following: payroll, payables, and/or receivable transactions.

  • Process vendor/subcontractor invoices for payment by making comparisons to purchase order/subcontract, material receiving report to verify quantities, prices, payment terms, and freight charges within procurement thresholds.

  • Code, purchase orders, subcontractor invoices, costs, quantities, and actual expenditures for input into cost collection system.

  • Correspond or communicate with vendors when necessary to correct or modify invoices received.

  • Provide support on vendor account issues both internally and externally.

  • Ensures all received payable invoices are entered timely or accrued to complete the monthly financial close.

  • Organizes and scans invoices to properly maintain an orderly and accurate filing system.

  • Coordinate delivery requirements with vendor and supervisor. Interface with PMs, accounting and vendors to clarify invoice problems, prepare back charges, etc.

  • Perform project related research, development and/or interpretation of data and need to be performed with little supervision or instruction

  • Assist with internal and external audits as they relate to accounts payable functions.

  • Maintain records through filing, retrieval, retention, storage, compilation, coding, updating and purging.

  • Maintain vendor master files including W9

  • Assist with accounts receivable billing functions

  • Perform any other duties as assigned by management.

Minimum Qualifications

Tech III Qualifications:

  • High School Graduate or General Education Degree (GED)

  • 5 (five) to 7 (seven) years of accounts receivable and/or procurement related experience

  • 4 (four) or more years of payroll related experience

  • Proficiency with MS Office including Word, Excel, Outlook

  • Ability to analyze information, formulate decisions/recommendations and bring closure to issues

  • Strong attention to detail and the ability to multi-task in a dynamic, fast-paced high volume environment.

  • Solid knowledge of general office procedures and equipment.

Preferred Qualifications

  • Experience with computerized accounting software ie Deltek/Costpoint

  • Some college level accounting coursework

  • Willingness to work occasional overtime

Physical Demands

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.

Work is performed in an office setting with ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment. Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Generally indoors. While outdoors may be subject to site conditions, changes in temperature, weather conditions and noise levels. Office environment with frequent interruptions, high paced atmosphere with tendencies of having an extremely heavy work load.

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.